Privacy Policy

Julie the Celebrant

Last updated: 12 October 2026

1. Who I am

Hello, I’m Julie Phillips, trading as Julie the Celebrant. I’m a wedding celebrant based in South Wales, creating personal ceremonies for couples celebrating a new chapter in their lives.

This Privacy Policy explains how I collect, use, store and protect your personal information when you visit my website, get in touch with me or book my services.

I respect your privacy and understand that the information you share with me can be personal. I will treat it with care and use it only for the purposes explained in this policy.

For the purposes of data protection legislation, I am the data controller responsible for the personal information I collect and use.

Contact details

Name: Julie Phillips, trading as Julie the Celebrant

Email: juliephillipscelebrant@gmail.com

Website: www.juliethecelebrant.co.uk

Location: South Wales, United Kingdom

2. What information I collect

The information I collect will depend on how you interact with me and the services you require.

When you contact me

If you complete a contact form, email me, telephone me or contact me through social media, I may collect:

Your name.
Your email address and telephone number.
Your preferred method of contact.
Details of your enquiry and the type of ceremony you are considering.
Any other information you choose to share with me.

When you book a ceremony

If you decide to book my services, I may collect additional information, including:

Your full names and contact details.
Your home or correspondence address, where needed.
Your ceremony date, time and location.
Details about your relationship, your story and your plans for the ceremony.
Information about family members, friends, witnesses and other people involved in your ceremony.
Your ceremony questionnaire responses, personal promises, readings and script preferences.
Booking, payment and invoicing information.
Relevant correspondence and feedback.

I ask for information that is reasonably necessary to plan, prepare and deliver your ceremony.

Please only share personal information about other people where you have a legitimate reason to do so.

Information collected through my website

When you visit my website, certain technical information may be collected automatically, depending on the website services and settings in use. This may include your IP address, browser type, device information, pages visited and how you interact with the website.

Cookies and similar technologies may also collect information, as explained in the cookies section below.

3. How I use your information

I use your personal information to:

Respond to enquiries and arrange your free consultation.
Discuss your ideas, answer your questions and explain my services.
Prepare quotations, manage bookings and administer payments.
Create a personalised ceremony that reflects your story and wishes.
Communicate with you throughout the planning process.
Deliver your ceremony and manage any follow-up arrangements.
Keep appropriate business, financial and accounting records.
Improve my website and services, where appropriate.
Meet legal and regulatory obligations.
Protect my business and deal with disputes if they arise.

I will not use your personal information for unrelated purposes without a lawful reason to do so.

4. My lawful basis for using your information

UK data protection law requires me to have a lawful basis for collecting and using personal information.

Depending on the circumstances, I rely on the following lawful bases:

Taking steps before entering into a contract and performing a contract

I use your information to respond to your enquiry, prepare a quotation, arrange a consultation, manage your booking and deliver the services you have requested.

Legitimate interests

I may use information where it is necessary for my legitimate business interests, such as managing enquiries, maintaining business records, improving my services and protecting my business. I will consider your rights and interests when relying on this basis.

Legal obligations

I may need to retain or use certain information to comply with legal requirements, including accounting and tax obligations.

Consent

Where consent is the appropriate lawful basis, for example for certain non-essential cookies or optional promotional uses of personal information, I will ask for your consent. You can withdraw your consent at any time.

Where I need information to fulfil a booking or meet a legal obligation, I will explain this if you need to know what happens if you choose not to provide it.

5. Personal stories and sensitive information

Creating a ceremony that feels personal often involves sharing stories about your relationship, your family, significant life events and the people who matter to you.

I understand that some of these details may be private or particularly sensitive. I will treat them respectfully and only use them as needed for the purposes explained to you.

If you share information that is classed as special category personal data under data protection law, I will identify an appropriate additional legal condition before processing it.

I will not assume that information shared with me for your ceremony can automatically be used for publicity, social media or other promotional purposes.

6. Who I share your information with

I do not sell your personal information.

I may share relevant information with trusted service providers where this is necessary to operate my business and deliver my services. These may include:

My website hosting provider.
Email and communication service providers.
Secure document storage and productivity providers.
Payment processors and banking providers.
Accountants or professional advisers, where required.
IT support providers, where necessary.
Public authorities or other organisations where I am legally required to share information.

Where appropriate, I take reasonable steps to ensure that service providers handle personal information securely and only for authorised purposes.

I will not share the personal details of your story with other wedding suppliers unless there is a legitimate need and an appropriate lawful basis to do so.

If a service provider processes information outside the UK, I will take the steps required by applicable data protection law to ensure that any international transfer is lawful.

7. Photographs, testimonials and social media

I may occasionally want to share photographs, testimonials or stories about ceremonies on my website, blog or social media channels.

Your decision to book my services does not mean you automatically agree to your personal story, photographs or feedback being used for promotional purposes.

Where consent is required, I will obtain it before using your information for publicity. I will respect your wishes if you prefer to keep your ceremony and personal details private.

If you have given consent for promotional use, you can withdraw it for future use at any time. This will not affect the lawfulness of any use that took place before consent was withdrawn. Content already shared publicly may not always be possible to remove completely from third-party platforms, cached pages or copies made by others.

8. How I store and protect your information

I take reasonable and appropriate steps to protect your personal information from loss, misuse, unauthorised access, disclosure or alteration.

Depending on the information involved, these measures may include password-protected devices and accounts, access controls, secure digital storage and careful handling of paper records.

No method of storing or transmitting information over the internet is completely secure. However, I will take reasonable steps to keep your information safe and to respond appropriately if a data security incident occurs.

9. How long I keep your information

I only keep personal information for as long as it is reasonably necessary for the purposes for which it was collected, including any legal, accounting or reporting requirements.

My intended retention periods are:

General enquiries that do not lead to a booking: normally up to 24 months after the last meaningful contact.
Ceremony planning records and correspondence: normally up to 6 years after the ceremony or the end of the business relationship, where appropriate.
Financial and accounting records: for the period required by applicable tax and accounting rules, which may be at least 6 years.
Marketing consent records: for as long as needed to demonstrate consent and honour your preferences.
Website technical and analytics information: according to the relevant service settings and applicable requirements.

These are general guidelines rather than absolute rules. I may need to retain certain information for longer where required by law or where it is necessary to establish, exercise or defend legal claims.

When information is no longer needed, I will take reasonable steps to delete it or dispose of it securely.

10. Cookies and website analytics

My website may use cookies and similar technologies to help it function, remember preferences and understand how visitors use the site.

Some cookies are necessary for the website to operate. Other cookies, such as those used for analytics, advertising or embedded third-party content, may require your consent.

Where consent is required, non-essential cookies will only be used in accordance with the applicable rules and your cookie preferences.

You may be able to manage cookies through the website’s cookie settings and your browser settings. Blocking certain cookies may affect how some parts of the website work.

If my website includes embedded content, such as YouTube videos, or links to third-party websites and social media platforms, those services may collect information in accordance with their own privacy and cookie policies.

Please check the cookie settings and services actually used on my website for further details.

11. Your data protection rights

Under applicable data protection law, you may have the right to:

Access the personal information I hold about you.
Correct inaccurate or incomplete information.
Request erasure of your personal information in certain circumstances.
Restrict processing in certain circumstances.
Object to certain uses of your personal information.
Request data portability where the relevant legal conditions apply.
Withdraw consent where I rely on consent to process your information.
Complain to the Information Commissioner’s Office (ICO).

These rights are subject to certain conditions and exceptions, so they may not apply in every situation.

If you would like to exercise any of your rights, please contact me using the details at the beginning of this policy. I may need to verify your identity before responding.

I will respond within the applicable legal timeframe.

12. How to make a complaint

If you have any concerns about how I handle your personal information, please contact me first. I will do my best to address your concerns.

You also have the right to complain to the Information Commissioner’s Office, the UK’s independent data protection regulator.

Website: https://ico.org.uk/make-a-complaint/

Telephone: 0303 123 1113

13. Links to other websites

My website may contain links to other websites, including social media platforms and external services.

Once you leave my website, I am not responsible for the privacy practices or content of those third-party websites. I recommend reading their privacy policies before sharing personal information with them.

14. Changes to this policy

I may update this Privacy Policy from time to time to reflect changes in my business, website, services or legal requirements.

The latest version will be published on my website, together with the date it was last updated.

15. Get in touch

If you have any questions about this Privacy Policy or how I look after your personal information, please contact me.

Julie Phillips | Julie the Celebrant

Email: juliephillipscelebrant@gmail.com

Website: www.juliethecelebrant.co.uk

Based in South Wales, United Kingdom.